Privacy Policy

Last Updated: 29 January, 2026

Preamble

Horizon Community Foundation (“Horizon,” “we,” “our,” or “us”) is committed to respecting and protecting the privacy of individuals and organizations that engage with our charitable mission. This Privacy Policy explains the types of personal information we collect, the purposes for which it is used, the circumstances under which it may be disclosed, and the safeguards we maintain to protect it. Particular care is taken with information relating to donors, grant applicants, beneficiaries, and individuals who request confidentiality or anonymity.

This Privacy Policy applies to Horizon Community Foundation’s websites, online donation platforms, digital tools, and social media pages, collectively referred to as the “Online Services.”

Horizon Community Foundation is based in Covington, Northern Kentucky, and operates in compliance with applicable United States federal and state privacy laws, including the Kentucky Consumer Data Protection Act and other state privacy statutes where required. Where interactions involve individuals located outside the United States, applicable international privacy requirements are observed.

By accessing or using our Online Services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described, you should discontinue use of our Online Services.

Information We Collect

Horizon Community Foundation collects personal information when individuals make donations, apply for or receive grants or assistance, register for events, subscribe to communications, volunteer, apply for employment or board service, or otherwise interact with the Foundation.

The information collected may include personal identifiers such as names, email addresses, phone numbers, mailing addresses, and organizational affiliations. Donation-related information may include contribution amounts, dates, payment methods, acknowledgment preferences, and correspondence related to gifts. Grant and assistance-related information may include application materials, supporting documentation, financial disclosures where required, and communications related to eligibility, review, and administration.

We also collect information related to communications with us, including emails, contact form submissions, event registrations, and feedback. Employment, volunteer, or governance-related interactions may involve the collection of resumes, applications, references, and related background information where permitted by law.

In addition, we collect technical and usage data when users interact with our Online Services. This may include IP addresses, browser types, device information, operating systems, referring URLs, and information about how pages and features are used. This data is used to maintain functionality, security, and performance.

Payment information is processed through secure third-party payment processors. Horizon Community Foundation does not store full credit card numbers or banking credentials on its own systems except where limited information is required for accounting, audit, or legal compliance.

Horizon Community Foundation does not knowingly collect personal information from children under thirteen years of age without verified parental consent. If such information is identified, it is removed promptly in accordance with applicable law.

Donor Privacy and Anonymity

Horizon Community Foundation places a high priority on donor privacy and respects the right of donors to control how their information is used and disclosed. Donors may choose to make contributions anonymously or request that their identity not be publicly disclosed. When a donor requests anonymity, their name and identifying details are not published in public reports, online acknowledgments, event materials, or promotional content.

Access to donor-identifying information is restricted to authorized personnel who require the information for legitimate operational, accounting, or legal purposes. Donation records are used solely for internal administration, compliance with nonprofit and tax obligations, donor relationship management, and acknowledgment of gifts as requested by the donor.

Horizon Community Foundation does not sell, rent, trade, or publicly disclose donor lists or donor-specific information. Donor information is not shared with third parties for unrelated marketing or solicitation purposes.

Sensitive and Confidential Information

Certain information collected by Horizon Community Foundation may be private or confidential in nature, including donation histories, grant applications, financial assistance records, and personal narratives shared in connection with community programs. This information is handled with heightened care and is subject to restricted access controls.

Sensitive personal identifiers, such as Social Security numbers or government-issued identification numbers, are not requested through public-facing Online Services unless required for lawful purposes. When such information is necessary, it is collected through secure and limited channels and used only for the specific purpose for which it was requested.

Individuals are encouraged not to submit sensitive personal information through general contact forms or unsecured communication channels.

How We Use Personal Information

Horizon Community Foundation uses personal information only for purposes that are consistent with its charitable mission and legal obligations. These purposes include processing donations and issuing receipts, administering grants and community programs, responding to inquiries, managing events and volunteers, maintaining internal records, and communicating about organizational activities.

Personal information is also used to meet nonprofit governance, accounting, audit, and tax requirements, as well as to protect the security and integrity of our systems. Technical and usage data is used to monitor performance, prevent misuse, and improve the functionality of our Online Services.

Communications may be sent regarding organizational updates, fundraising initiatives, impact reporting, and events. Individuals may opt out of non-required communications at any time, subject to legal and recordkeeping requirements.

Legal Bases for Processing

Personal information is processed only when a lawful basis applies. Depending on the context, processing may be based on an individual’s consent, the need to complete a donation or program-related transaction, compliance with legal obligations, or the operational needs of the Foundation in carrying out its charitable activities.

Where processing is based on consent, that consent may be withdrawn at any time. Withdrawal does not affect processing that occurred prior to the withdrawal and does not override legal retention obligations.

Data Security

Horizon Community Foundation maintains administrative, technical, and organizational safeguards designed to protect personal and confidential information from unauthorized access, disclosure, alteration, or destruction. These safeguards include secure hosting environments, encrypted communications, access controls, monitoring, data backups, and staff training.

Access to donor, grant, and beneficiary information is limited to personnel with a legitimate need to know. Staff and contractors with access to private information are expected to adhere to confidentiality obligations.

No system can be guaranteed to be entirely secure. In the event of a data incident, Horizon Community Foundation will comply with applicable notification and response requirements under Kentucky and other relevant laws.

Cookies and Tracking Technologies

Horizon Community Foundation’s Online Services use cookies and similar technologies to support basic website functionality, maintain security, and analyze site usage. Some cookies are necessary for the website to operate properly, while others are used to collect aggregated analytics data to understand how the site is used.

Where required by law, consent is obtained before non-essential cookies are placed. Users may manage cookie preferences through their browser settings, although certain features may not function as intended if cookies are disabled.

Analytics tools may process information on servers located in the United States.

Data Sharing and Transfers

Horizon Community Foundation does not sell personal information. Personal information may be shared with trusted service providers that support our operations, such as payment processors, website hosting providers, email platforms, and professional advisors. These providers are permitted to process information only as necessary to perform services on our behalf and are required to apply appropriate safeguards.

If personal information is transferred outside the United States, appropriate legal and technical safeguards are applied in accordance with applicable requirements.

Third-Party Links

Our Online Services may contain links to third-party websites or platforms. Horizon Community Foundation is not responsible for the privacy practices or content of those third parties. Any information provided to third-party services is governed by their own privacy policies.

Data Retention

Personal information is retained only for as long as necessary to fulfill charitable, operational, legal, and regulatory purposes. Donation and financial records are generally retained for at least seven years to meet accounting and tax requirements. Grant and assistance records are retained in accordance with nonprofit and legal obligations. When information is no longer required, it is securely deleted or anonymized.

Data Storage Location

Personal information is primarily stored and processed in the United States using secure systems and infrastructure. Limited data may be processed by contracted service providers as part of their services.

Your Privacy Rights

Depending on applicable law, individuals may have rights to request access to personal information, request corrections, request deletion where permitted, or obtain a copy of their information. Requests may be subject to verification and legal limitations.

Privacy-related requests must be submitted through the contact information below.

Children’s Privacy

Horizon Community Foundation’s Online Services are not directed to children under thirteen years of age. We do not knowingly collect personal information from children under thirteen without verified parental consent. If such information is identified, it is removed promptly.

Accessibility

Horizon Community Foundation is committed to providing accessible digital experiences and works to maintain its Online Services in alignment with applicable accessibility laws and recognized technical standards.

Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect legal, operational, or programmatic changes. The “Last Updated” date indicates when revisions were made. Continued use of the Online Services constitutes acceptance of the updated Privacy Policy.

Contact Us

For questions, concerns, or requests related to privacy, please contact:

Horizon Community Foundation 209 Greenup St, Suite 410 Covington, KY 41011 Phone: (859) 757 1552 Website contact form: https://horizoncfnky.org/contact/